Project Coordinator

Role: Project Coordinator

Location: Toronto, ON

Duration- Long Term

Job Summary

As part of the Coordination Services Team, the IT/Project coordinator will work closely with Project Managers and IT Integrators to maintain our information technology systems, networks and organize all types of IT projects. You will carry out both technical and administrative tasks/services to ensure functionality and efficiency of our IT landscape and projects (i.e. infrastructure, system enhancements and deployments, telecom systems/networks, ad-hoc catalogue requests and champion process improvements). You will execute various coordinating tasks/services, like schedule and risk management, maintaining and validating project documentation, monitoring project and implementation plans, schedules, participating in stakeholder meetings and ensuring projects are delivered in a timely manner. To succeed in this role, you should have excellent time management and communication skills, be critical a thinker and problem-solver with great attention to detail.

Main responsibilities

Coordination – 90%

· Work collaboratively with the PM to develop the project plan, focusing on the activities and deliverables of the technical team by monitoring technical phases and planning activities of the project to ensure goals and objectives are met and delivered within the established time and budget guidelines

· Assist PMs with project plan maintenance, risk and issue logs, budget/ongoing project forecast of financials and resources in relation to task status and completion estimates by collecting status updates and proactively providing status information

· Collaborate with the project manager and functional manager on work/resource requirement estimation

· Work collaboratively with the technical co-workers to review and validate the intended approach to the project tasks

· Communicate and coordinate with practice staff, external IT resources, vendors and project sponsors

· Work with team members to address and report project issues in a proactive manner

· Coordinate ongoing project activities across technical teams — architects, technical analysts, developers, application administrators, and other technical team members

· Ensure that work assignments are clearly communicated and a strong drive to bring clarity to the work at the detailed level across stakeholders

· Keep project manager well informed of status of development effort and serve as a liaison between development staff and project manager and/or client across multiple projects.

· Gather field information and assist in the preparation of project bill of materials

· Ability to quickly organize and summarize data & information to drive decisions

· Support project governance through Risk, Issue, and Change Management

· Decommission and cancellation of existing services no longer needed

· Delivery strategy the of products to our field locations

· Review and ensure the following are completed within project timelines: test plans, test cases, working with end users and functional staff.

· Coordinate integration testing, troubleshooting, user acceptance testing, and training.

· Facilitate and assist PMs in the definition and declaration of project scope, milestones, tasks, deliverables and resource requirements

· Facilitate alignment between IT and the business on Project Changes and Project Phase advancement

· Coordinates the collection, formatting and organization of product image library and descriptions

· Financial/budget-management experience (Senior)

Job Type: Fixed term contract

Schedule:

• 8 hour shift

Experience:

• Project Coordinator: 3 years (preferred)