Project Assistant

Req ID:310762

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the On-Corridor Works project, and we are hiring for hundreds of roles. The GO Expansion scope : new electric locomotives, fleet upgrades, train control systems, network electrification, signalling, telecommunications and digital systems, maintenance, and much more”

For this project, we are looking for a Project Assistant in order to :

 provide a confidential, effective and professional service to the Manager and his/her team
 assist the Manager to guarantee time efficiency, communication and organization
 provide support on any specific subjects linked to the activities of the department.

Key accountabilities

 Managing and recording annual leave of Project team
 Liaising with project team on a regular basis to obtain various information for the PM
 Compiling reports for Project reviews
 Arranging meetings – including room bookings, equipment, refreshments, etc
 Customer liaison – build up relationships with the customers at all levels and become a reliable
 point of contact for them
 Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
 Travel arrangements – flights/hotel bookings -visa
 Manage expenses sheets in the e-tools
 Diary management
 Email management: where appropriate responding on Operations Director’s behalf / fielding
telephone calls
 Prepare agendas for the meetings, write minutes
 Provide support in making PowerPoint presentations
 Manage DA and follow payment of invoices
 Provide the necessary support to new comers in the team

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

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