Administrative Assistant Telecommunications

Job Summary

Colorado State University, is currently hiring on a vacant job post of Administrative Assistant Telecommunications based in Grand Junction CO. Please read the job detail carefully before applying.

Job Title: Administrative Assistant Telecommunications
Company Name: Colorado State University
Job Type: Part Time
Job Location: Grand Junction CO
Salary:
Job Link Expiry: 2022-12-24
Posted on: jobsintelecom.net

Job Detail

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Administrative Assistant Telecommunications

Salary

$17.38 – $24.73 Hourly

Location

Grand Junction, CO

Job Type

Part Time

Department

Colorado Mesa University

Job Number

GZA-111,139-11.22

Closing

11/22/2022 5:00 PM Mountain

• Description
• Benefits

Department Information

DEPARTMENTAL PROMOTIONAL OPPORTUNITY ONLY – YOU MUST BE A CURRENT COLORADO MESA UNIVERSITY CLASSIFED EMPLOYEE TO APPLY

This position is a reallocation currently performed by a State employee.

he University and the State of Colorado is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family, including health, dental and vision coverage, tuition waive / discount program, paid annual leave, paid sick leave, paid holiday and flexible work schedules. We encourage you to review the many benefit options by visiting at https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits

The Information Technology Department provides computer hardware and software maintenance, software development, network design, network implementation, and overall support to the faculty, staff, and students. The IT Administrative Assistant provides administrative support and answers the main telephone number for the campus community.

The hours for these two part-time positions are, Monday – Wednesday; 8:00 – 5:00 pm, and Thursday – Friday; 8:00 – 5:00

Description of Job

This position provides general administrative support for the Information Technology Department to include performing receptionist duties for the Vice President for Information Technology, scheduling meetings and rooms, making travel arrangements and submitting related forms pre- and post-travel; creating general office correspondence using Word, ordering and organizing supplies, documenting written procedures for the position, maintaining electronic office files including scanning/archiving documents, and providing basic maintenance for office equipment.

• Allocates One Card expenditures monthly, drafts correspondence in email and memo form and proofreads reports and documents and creates PowerPoint slides for presentations.
• Tracks general department expenditures, prepare direct requests, and purchase requests using Excel, Word, Adobe, Banner Finance, and e-procurement software, and route invoices and purchase requests to appropriate offices for processing.
• Manages annual purchase requests for telecommunications service vendors; processes monthly invoices and telecommunications and internet service bills; tracks and reports discrepancies to supervisor and/or vendors; and maintains Excel spreadsheets to track monthly expenditures for future budget planning.
• Assists the Vice President for Information Technology and Information Technology department directors with preparing with annual department budgets, including gathering information in preparation for the annual budget planning process; using Excel and the Banner system to track budget allocations, expenditures, scheduled payments and account balances; and maintaining records and template files for the next budget cycle.
• Answers and addresses incoming calls through the main campus number, providing information and/or routing to appropriate individuals or departments on campus. This position updates campus telephone and office listings.
• Processes employee electronic check-outs for the Information Technology Department following departmental procedures and University policies.
• Other duties as assigned

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

The position will close after fifty applications are received

Minimum Qualifications: Minimum of two years of general clerical experience. Part-time work will be prorated.

Preferred Requirements: Experience involving a wide range of clerical responsibilities. Experience answering a multi-line phone system. Proficient with all Microsoft Office Suite applications to include, Word, Excel, and Outlook. system. Experience dealing with/handling unplanned interruptions and projects. Skilled in being thorough and detailed. Ability to communicate effectively with others to convey pertinent information in a timely manner. Excellent organizational skills due to multiple assignments and fluctuation priorities.

This position requires sitting, standing, walking, reaching, handling, fingering, feeling, talking and hearing. Must be able to exert in access of 10 pounds of force occasionally

Conditions of Employment: In accordance with Colorado Mesa University policy, finalist must successfully complete a criminal background check.

Please address your experience with the duties noted above and with each of the minimum qualifications along with any additional qualifications in detail in the Work Experience sections of your application.

The position will close after fifty applications are received.

Please be aware an application review is a passive comparative analysis process based solely upon the information provided in the Work Experience section of your application. Therefore, it is imperative that you provide extensive detail in this section of your application. This will enable the recruiter to determine the depth and breadth of experience of each candidate relative to the announcement standards and other applicants in order to move you forward.

Supplemental Information

For complete details and requirements, visit www.coloradomesa.edu/hr/newempl.html. For online application, go to Colorado State Job Opportunities (http://agency.governmentjobs.com/colorado/default.cfm) . If you are completing a paper application, it can be picked up at the address below and must be received by 5:00 p.m. on the date given above (postmarks not accepted).

Colorado Mesa University Human Resources Office

Lowell Heiny Hall, Room 237

1100 North Avenue

Grand Junction, CO 81501

970-248-1820

Resumes be included, but applications stating “See Resume” for experience will not be accepted in lieu of the properly completed State of Colorado application forms.

IMPORTANT INFORMATION: Applications are part of the selection process and will be reviewed to determine if you meet the minimum qualifications for the position. Be sure the requirements listed above are specifically addressed on your application; failure to do so result in the rejection of your application. Also, as applications serve as all or part of the comparative analysis process for this position, it is to your benefit to address your experience with the duties listed above in detail. Applications be evaluated by a panel of subject matter experts who will rate your education, training and experience as demonstrated on your application. Attach additional pages if necessary to fully explain your experience and education.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications. If it is determined that your application does not meet the announced minimum qualifications, you will be notified in writing and contact Shannon Pumphrey at 970-248-1093 within five days of receipt to attempt informal resolution of the matter. If you still do not agree with our decision regarding your qualifications, you have the right to have that decision reviewed by the State Personnel Director. Your request for a Director’s review must be received in the State Personnel Director’s office within ten days from your receipt of the letter informing you that you do not qualify and should include the following: 1) Job Title; 2) Agency involved; 3) Name of the agency representative spoken to during informal resolution attempts; 4) Date(s) of the conversations; 5) Specific issue(s); 6) Reason it is believed the decision was arbitrary, capricious, or contrary to rule or law. Direct your request to:

State Personnel Board 633 17th Street, Suite 1320 Denver, CO 80202-3604 Fax: 303-866-5038

To request a Director’s review, you are required to complete and submit the Colorado State Personnel Consolidated Appeal/Dispute Form, available at http://www.colorado.gov/cs/Satellite/DPA-SPB/SPB/1232721347216. Instructions for completing the form, as well as State Personnel Board Rules and Director’s Administrative Procedures, are also available on the same Website. Public libraries offer internet access. If you are not able to access the forms on the internet or if you require assistance, please contact our Human Resources Office.

Appeal Rights: Under Colorado State Statute and State Personnel Procedures you have the right to request a review of or appeal to the State Personnel Director any step of the selection process, if you believe the action taken to be arbitrary, capricious or contrary to rule or law. If you believe the content of an examination was arbitrary, capricious or contrary to rule or law (scores and ranks are not considered as conduct or content), your appeal must be in writing and received no later than 10 calendar days from the date the examination was administered. Utilizing the Colorado State Personnel Consolidated Appeal/Dispute Form, which can be found at http://www.colorado.gov/cs/Satellite/DPA-SPB/SPB/1232721347216, send appeals to the appropriate address as indicated on the Consolidated Appeal/Dispute Form. The above ten-day deadline and appeal procedures apply, as well, to all charges of discrimination.

Address Confidentiality Program: If you are covered by the Address Confidentiality Program, CRS 24-21-201 through 24-21-214, please notify the HR office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. mail. The extension allowed under this program applies only to U.S.mail notifications that include a deadline of 10 days or less.

ADAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.”

The State of Colorado believes that equity, diversity, and inclusion drive our succession, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Mesa University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Amy Grimes, at Colorado Mesa University, at [email protected] or 970 248-1578.

Reasonable accommodations be made to allow individuals with disabilities to perform the essential duties of the position

YOU MUST BE A RESIDENT OF COLORADO TO APPLY.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
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