Nottingham University Hospitals NHS Trust
Job Summary
Nottingham University Hospitals NHS Trust, is currently hiring on a vacant job post of Information Governance Officer based in Nottingham. Please read the job detail carefully before applying.
Job Title: Information Governance Officer
Company Name: Nottingham University Hospitals NHS Trust
Job Type: Full Time
Job Location: Nottingham
Salary: Full-time, Part-time, Permanent
Job Link Expiry: 2023-01-14
Posted on: jobsintelecom.net
Job Detail
Band 4
Job overview
This role is ideal for someone looking to develop or begin their career in Information Governance. You will have a variety of work tasks including managing responses to internal and external IG queries, managing and coordinating responses to Freedom of Information Act requests, carrying out administrative tasks to support delivery of the information governance agenda, including processing of incidents, providing administrative support for the Data Security and Protection Toolkit and arranging and supporting internal meetings.
Main duties of the job
Ideally the successful candidate will have worked in a similar role previously, have excellent organisational skills and able to work independently and take responsibility for their own workload. They will have great attention to detail and a knowledge and interest in Data Protection legislation.
On a day to day basis you will be responsible for administration support with a focus on several key areas including:
- Provision of first line of contact to enquirers signposting to relevant Information Governance advice and support in accordance with Information Governance policies, operating procedures and best practice across NUH.
- Administration and project support to the IG Team.
- Uploading of documents to Intranet site/content management
- Helpdesk call resolution/investigation for IG enquiries
- Management administration support to the Data Protection Officer and Head of Information Governance.
- Receipt and processing of Freedom of Information Act enquiries
- Processing of IG incidents and communicating with staff throughout the Trust to ensure appropriate resolution.
- Direct project support to improvement and transformation projects as required.
- Diary management and management of multiple diaries
- Organisation of meetings, production of Agendas and Minutes and distribution of papers
- Operational document and records management activities within standard operating procedures.
Working for our organisation
We are pleased to be offering an exciting opportunity for an enthusiastic individual to provide administrative support to our Information Governance Team.
Detailed job description and main responsibilities
Please refer to the Job Description.
Nottingham University Hospitals’ Digital Services provides services to both City Hospital Campus, Queen’s Medical Centre Campus, The Ropewalk and some community services. It comprises a multi-disciplinary team of professional staff concerned with providing a wide range of services in
information, knowledge management, computing and telecommunications.
The post holder when working on site will be based at the City Hospital Campus, but will be required to work and travel across both campuses. There is also a requirement for home working to suit the needs of the service.
Person specification
Training & Qualifications
Essential criteria
- Educated to Diploma or equivalent level of experience
- Evidence of ongoing professional training and development
Desirable criteria
- Information Governance qualification or equivalent experience
Experience
Essential criteria
- Experience and/or understanding of confidentiality issues in a healthcare setting
- Experience of working in a busy department within the NHS.
- Experience of handling patient/public queries.
Desirable criteria
- Experience of working in an Information Governance department
- Knowledge of NHS and statutory polices and regulations including GDPR, FOIA, Data Protection Bill, Caldicott Principals
- Knowledge and understanding of the importance of confidentiality, Information Governance and security policies
Communication & Relationship skills
Essential criteria
- Ability to evidence/demonstrate key values and behaviours in line with the Trust Values and Behaviours
- Excellent verbal and written communication skills and the ability to communicate specialist/ complex issues effectively at all levels
Analytical and Judgement skills
Essential criteria
- Good presentation/ training skills
Planning and Organisational skills
Essential criteria
- Able to work on own initiative and as part of a team
- Ability to multi-task, deal with conflicting deadlines and prioritise workload appropriately
Physical skills
Essential criteria
- Willingness and ability to travel between sites and to external meetings
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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post be subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
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