Project Assistant – non remote

This is not currently a remote position.

CIR SERVES THOSE WHO WORK TO PROTECT AND HEAL CHILDREN AND FAMILIES.

CIR has more than a decade of experience providing training and technical assistance to child abuse intervention and treatment service providers throughout California and across the country. Our mission is simple: We apply research-based knowledge to address real-world problems in human services and education. Through this approach, we work to optimize established programs and services so that children, families, and communities are served in a coordinated, holistic way based on best practices and current research.

For every one person served by CIR, hundreds more are reached. For example, we make sure police officers know how to investigate child abuse cases, without causing more trauma to the child. We work with counties to build multidisciplinary teams that are ready to act quickly should a child go missing. We teach therapists how to most effectively support children who have experienced the unthinkable.

Position Purpose

This administrative, non-remote support position assists the Executive Director, Program Manager, and Project Coordinator in implementing grant-funded training and technical assistance projects related to topics such as child abuse and family violence prevention, investigation, and treatment. The Project Assistant I is responsible for handling training registration, outreach and training announcements, electronic sharing of training resources, preparation of materials for training events, data entry, travel logistics, and related clerical and administrative tasks. This is a grant-supported hourly position subject to annual renewal of grant funds.

Essential Functions

Performs various moderate to complex clerical functions in a fast-paced environment. Major duties include:

● Responding to emails and phone calls from constituents

● Creating and disseminating flyers and brochures of various content through various mediums including listserv programs, Canva, email, and CIR website

● Entering and monitoring registration for events including assurance that participants registering for an event are appropriate attendees

● Tracking consultant paperwork, including contracts, invoices and travel reimbursements

● Editing, proofreading, printing, collating and coordination of shipping for training materials

● Using project databases and publishing training applications for detailed and accurate recordkeeping as required by project funders

● Using social media as a marketing tool for training events and general agency messaging

● Applying professional interpersonal and problem solving skills and problem solving abilities when interacting with internal and external constituents.

Qualifications

● A high school diploma, or its equivalent combined with 3 years related work experience in an administrative assistant capacity with a wide variety of duties and responsibilities is required

● This requirement can be met by an equivalent combination of education and experience

● Must demonstrate successful experience in the following areas:

○ Using computers and word processing, database, and desktop publishing applications (e.g., Microsoft Word, Excel, PowerPoint, FileMaker Pro, and InDesign)

○ Excellent writing, editing, and proofreading skills including thorough knowledge of English grammar, punctuation, and spelling

○ Knowledge of and experience using electronic telecommunications such as e-mail, Internet, and teleconferencing

○ Independently handling and prioritizing multiple assignments

○ Excellent communication skills to effectively interact with public and staff

○ Maintaining a positive and cooperative working style including ability and willingness to learn new skills

○ Sound judgment, decision-making and time-management skills

○ Other duties as assigned

Preferred Skills

● Familiarity with systems providing services to families and children

● Work or lived experience related to CIR topic areas

Physical Demands

This section describes physical demands representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations shall be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to

● Practice appropriate ergonomic positioning

● Use fine motor skills to perform job functions

Additional physical movements include:

● Ability to stand, walk, reach with hands and arms

● Climb, maintain balance while stooping, kneeling, crouching, or crawling

● Safely lift and/or move objects up to 20 pounds

● Perform repetitive motion while word processing.

To apply, submit a cover letter and resume via email.

Learn more about us CIR at www.cirinc.org

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Please describe your computer skills. What programs have you used?

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 2 years (Required)
• Customer Service: 2 years (Preferred)

Work Location: One location