IT Assistant

Terms of Reference

IT Assistant

About ACTED

ACTED is Independent, private and non-profit organisation respects a strict political and religious impartiality, and operates following principles of non-discrimination, transparency, according to its core values: responsibility, impact, enterprising-spirit and inspiration.

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

Location:Gaziantep

Start Date: As Soon poassible

Job Purpose

Under the direction of the IT Support Officer, the IT Assistant is responsible delivering timely reactive and proactive IT Support for both hardware and software; and for computer networks, connectivity, endpoint management and setup, installations, account management and capacity building in Gaziantep .

Objectives

1. Ensure optimal performance of wired and wireless network Gaziantep and suitable connectivity for all network devices.
2. Ensure timely setup and optimal performance of employees’ workstations and other IT office equipment.
3. Ensure a proper identity, account, and permission management for all ACTED staff.
4. Provide technical expertise for IT related procurement and efficient communication with 3rd party IT service suppliers.
5. To guide and train all the collaborators within Gaziantep in the use and appropriation of the productivity software and other applications.
6. Ensure the maintenance and security of systems, whether software, hardware, or communication systems.
7. Ensure ACTED ICT systems (including hardware, software, and telecommunications) comply with mission policies, ACTED logistics & donors’ procedures, best practices & national regulations.
8. Support implementing and setting the IT department’s strategic goals objectives
9. Update, track inventory and provide reporting as required under ACTED guidelines

Duties and Responsibilities

• IT Service Desk

  1. Create and update tickets in the IT Service Desk
  2. Ensuring SLO (Service Level Objectives) are met for your area(s)
  3. Be the 2nd line support to junior IT staff and ensure timely escalation to senior IT staff as appropriate
  4. Assist in the building internal IT Team knowledge base
  5. Create and develop content for a user knowledge base for self-help on IT Issues
  6. Training junior IT staff and mentoring their skills in IT diagnosis and best practice
  7. Ensure Change requests are raised to IT Support Manager for approval before changes are made.

• IT Infrastructure

  1. Monitor, manage, maintain, and deploy IT infrastructure devices and solutions
  2. Create guides on configurations & ensure all guides from IT Team are stored.
  3. Assist another IT Team member in configuration of infrastructure
  4. Ensure configurations are secure and strong passwords & MFA are used to secure systems & hardware
  5. Research hardware & software infrastructure to advise on solutions and methodologies to secure IT environments
  6. Assist as required in the testing of backup on monthly basis to test disaster recovery & file recovery

• Hardware & Software IT Support

  1. Implementing standards in line as advised by IT Support Manager and Paris ISM department for network configurations
  2. Checking configuration of systems and infrastructure and validating them across mission
  3. Help junior IT staff and act as initial consultee on the setup and configuration of IT equipment and software.

• IT Policies & procedures

  1. Assist in the creation and editing of IT Policies and procedures
  2. Enforce and report breaches to IT Policies by staff to IT Support Manager
  3. Assist in the onboarding and offboard of staff and ensure this correctly carried out including, inventory, induction, creation, and deletion of accounts for your area.
  4. Provide feedback and inputs on IT standards for hardware and software

• Reporting

  1. Assist in the weekly and monthly reporting for IT Service Desk for your area.
  2. Ensure completion of ACTED reporting is complete for your area and compiled from other areas at capital
  3. Creating and editing documentation for all networks office site plans, seating plans and other infrastructure documentation.

Skills and Experience

• Minimum 1 year in IT Support position
• Previous experience working as IT Assistant with NGOs is preferred.
• Good communication skills, written and verbal including proficiency in English and Arabic or Turkish languages.
• Must have previous experience in using, and diagnosing issues in software such as Windows 10, Office 365
• Experience troubleshooting wired and wireless computer networks
• The ability to work independently, demonstrating creativity and good problem-solving skills
• Ability to learn and quickly adapt to new technologies and processes
• Knowledge and understanding of basic logistics & procurement principles, document control, and the IT market.
• Experience with remote support tools is an advantage

Key Performance Indicators

• IT Service Desk meeting SLO
• Ensuring escalations are handled within timeframe
• Submission or reports within deadlines
• Delivery assigned tasks on time
• Ensuring project task delivered on time
• Reporting on work and communication to IT Support Officer

QUALIFICATIONS

• Fluent in English and Arabic or Turkish (written and spoken);
• Excellent writing and communication skills.
• The agile personality that can adapt to new technologies and processes.
• Good organisational and prioritization skills.
• Proficiency in diagnosing IT issues in Windows 10 and Office 365
• Wireless and Wired networking skills
• Basic Network design skills and understanding of different devices and their implementation.
• Strong interpersonal skills