Administrative Coordinator

Administrative Coordinator

The ideal applicant possesses excellent customer service skills, maturity, integrity, and strong attention to detail. Successful candidates make attendance a priority and are reliable and punctual. Excellent communication skills are a must along with a compassionate and professional demeanor. The ideal applicant is self-motivated, able to navigate cross-functional teams, and willing to take the lead on responsibilities.

Hours: 1st Shift; Mon – Fri: 7:30 am – 4:00 pm with potential overtime

Pay: Dependent upon experience

Standard job responsibilities include:

• Must be able to communicate with a diverse group of people from a variety of departments
• Must collaborate and communicate with team members
• Trend sheet data entry and trend adjustments in coordination with plant management and maintaining accuracy 
• Prepare documents necessary for manufacturing to fill bulk & bag orders for customers
• Process truck loading and unloading paperwork and maintain POR files
• Work with transportation to ensure plant to plant deliveries are timely.
• Assist in maintaining DMS communication board
• Tracks and investigates weekly product/shipping shortages.
• Maintain daily sales order files.
• Enter truck identification into FourKites daily
• Support monthly and annual inventory cycle counts by maintaining RPM and Trash daily.
• Order supplies on an as needed basis
• Backup to coordinator to process payroll or any additional EEO functions.
• Site coordinator for phones, computers, network, to troubleshoot working w/Corp IT/Telecom and local vendors.
• Process purchase orders
• Answer phones and direct phone calls
• Supports cross-functional teams, – Customer Service, Quality, & Safety
• Assist in plant events and employee engagement to include plant meals/celebrations.

Skills and qualifications required:

• 6+ months of data entry and strong excel knowledge
• Solid Microsoft Office skills
• Efficient typing and computer skills
• Critical reasoning skills
• Strong Math skills
• Strong communication skills
• Excellent organization and strong attention to accuracy
• Ability to work effectively with cross-functional groups and people
• Skilled at balancing multiple tasks and responsibilities simultaneously
• Excellent attendance
• Professional communication skills
• Team oriented
• Self-motivated; takes initiative
• Efficient Follow-up
• Accountable and Responsible

Required Education:

• High school diploma/GED 

Preferred Experience:

• At least 1 year of experience in administrative or customer service desired but not required
• Competencies-Skills (Preferred):
• Experience with accounts payables in a manufacturing /warehouse environment preferred Experience with ERP systems, preferably JD Edwards/Oracle
• Well-developed time management and multi-tasking skills
• Ability to communicate in a variety of methods and with a variety of personalities
• Ability to deal with ambiguity
• Ability to deal with a changing/evolving environment 

EOE M/F/Vets/Disabled. Land O’Lakes, Inc. enforces a policy of maintaining a drug-free workforce, including pre-employment substance abuse testing.

About Land O’Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O’Lakes is Where Your Future Takes Root.

Land O’Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested. 

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