Administrative Specialist Iii

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7/22/2022 (8:00 PM EDT)

22-06067

Administrative Specialist III

Employment Type

EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Education & Labor Cabinet | Department of Education

Location

300 Sower Boulevard

Frankfort, KY 40601 USA

This position is eligible for partial telecommute status upon agency approval. The agency terminate or modify the telecommuting arrangement at any time.

Description

Kentucky Department of Education (KDE) employees work to support and improve Kentucky’s public education system so that the nearly 650,000 students attending public schools will have a bright and successful future. KDE offers its employees exciting and rewarding careers supporting Kentucky’s public education system. In addition to rewarding work, KDE employees enjoy excellent benefits and flexible work opportunities, including telecommuting commensurate with job duties and responsibilities. KDE is committed to diversity, equity, and inclusion in Kentucky’s public schools and the KDE workforce.

Our mission is to partner with districts, schools, families, students, business and industry, and communities to provide leadership and support to ensure success for each and every student.

We seek persons of the highest moral character who understand it is a privilege to represent the Kentucky Department of Education and work on of Kentucky’s children. This role represents a great opportunity to work in a dynamic, challenging and professional environment.

The department seeks to hire a smart, experienced, hardworking and dependable Administrative Specialist III to join our dedicated team.

DUTIES AND RESPONSIBILITIES:

• Provides professional support in processing Memorandum of Agreement (MOA) payments, ensuring accurate and timely distribution of federal and state funds to Kentucky (KY) school districts, universities and other educational entities. Review and input payment memo claim into eMARS ensuring Kentucky Department of Education (KDE) policy, state and federal requirements.
• Complete weekly cash and check deposit in both eMARS and The Payment Engine (TPE). Administer Support Education Excellence in KY (SEEK) and Flex Focus payments. Coordinate inter-accounts for KY Public Pension Authority (KPPA), KY Techer Retirement Systems (KTRS), and Unemployment Insurance. Complete sales and use tax. Monitor and track all duplicate payments, stop payments, check copies and reissues and affidavits. Daily process various documents in eMARS.
• Process registration (both in-state and out of state), direct bill lodging, sub-reimbursements, catering and meeting space payments. Research check/EFT and general questions from districts, vendors and/or employees. Serve as eMARS Report Writer. Review and approve/reject Department Purchase Request (DPR) on of Branch Manager.
• Oversee and maintain correct vendor information within eMARS creating Vendor Customer Creation (VCC) and Vendor Customer Modification (VCM) as necessary. Serve a Procard holder for division.
• Oversee the monthly school district health insurance premiums, Flexible Spending Account (FSA), Health Reimbursement Account (HRA) and administration payments in eMARS.
• Perform other duties as assigned.

For more information on E-Verify, or if you believe that KDE has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or the E-Verify website.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Kathryn McCrystal at [email protected] or
502-564-3716.

An Equal Opportunity Employer M/F/D