Engineering Project Manager – Utilities

JOB

A hiring bonus of $10,000.00 is available for this position. A cost of living adjustment of 2.50% has been approved for 2024.The City of Bremerton owns, manages, and maintains significant utility infrastructure (water, sewer, and stormwater) to serve its citizens. As a Professional Engineer serving under the general direction of the Managing Engineer for Utilities, this individual will function as a project manager responsible for managing complex utility engineering capital projects or other special projects as assigned. DISTINGUISHING CHARACTERISTICS This is a professional staff management classification with responsibility for managing Utility projects or other special projects and will include both administrative and technical oversight. Exercises a high degree of independent professional judgment in resolving administrative and technical problems within program goals and objectives. The incumbent will lead assigned project teams and will be responsible for project delivery or a phase of project delivery. In fulfilling this responsibility, this position will apply best management practices for technical design and quality assurance, construction management, project scheduling, financial monitoring, regulatory processing, change management, recording, reporting, and internal and external communication techniques to ensure on-schedule and on-budget progress of assigned projects.

EXAMPLE OF DUTIES

(Note – this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.) Responsible for establishing project scope, schedule, and budget. Responsible for selecting and management of consultant(s). This includes technical review and oversight, quality assurance, preparation of plans, technical specifications, and contract documents, and construction management. Responsible for mentorship of technical staff, permit coordination, preparing funding applications, controlling project financing, and supporting the City Financial Services Department and Public Works management staff with Capital Improvements planning (scope, schedule, budget). Inter-departmental/inter-agency coordination, coordinating and informing City elected officials, presentations at council meetings; coordinating, promoting, and conducting public outreach; reporting to agencies, and responding to public information requests. Project Management: Monitors the progress of assigned capital improvement project work; gathers information and data to identify or establish project schedules, timelines, budget control procedures, progress report forms and routines. Identifies permit status/requirements, completes and submits permits on behalf of the City, initiates actions necessary for obtaining or coordinating work of others responsible for ensuring necessary permits are obtained on schedule. Establishes project management monitoring documents and reporting mechanisms. Contracts for, selects, prepares work plans for, and manages consultants and/or consultant teams. Assists in negotiating alterations to conditions necessary to project completion; researches and coordinates production of necessary legal documentation. Participates in review of bids; reviews detailed provisions of project contract documents; solves problems and advises various individuals involved in projects throughout the life of each project. Capital Improvement Plan (CIP): Assists the Public Works and Finance staff in establishing the CIP and developing the CIP work plan. Project Records: Maintains major capital project financial management records and prepares associated reports. Prepares project progress reports required by policy or financing sources. Incorporates approved progress payments and expenditures into current financial records and reports. Reviews and completes reports and other administrative documentation needed to close out project financial records. Records results of inspections; communicates problems to appropriate officials; records and reports on reasons for needed change orders and other technical aspects of projects. Monitors project progress and initiates action needed to inform responsible individuals to take actions required to assure effective and timely project progress. Information and Inter-Agency Coordination: Coordinates project activity with other City departments. Provides information on project progress to external organizations and the public. Coordinates information exchange with other agencies involved in projects. Represents the City with external organizations on assigned project matters. Makes periodic verbal and written reports on project management activity and issues, including to City elected officials. General: Participates in the general administrative operations of the City. Responds to complaints, inquiries and requests. Performs other assigned work which is consistent with the responsibilities of the classification and necessary to the City and/or overall public works operations. This position may be assigned to report to a Public Works division manager if necessary and appropriate depending on the nature of the project(s). Other Duties Regular attendance is an essential requirementPerforms related work as assigned and/or required KNOWLEDGE, SKILLS AND ABILITIES (Entry Requirements) Knowledge of: Principles and practices of engineering and construction methods;Principles, practices and methods of project management, its techniques and functions;Current professional standards for the development, implementation and administration of project management plans for major infrastructure projects;Principles and practices of quantitative, financial and sequence planning and analysis;Fundamental intent and basic provisions of municipal, state and federal financing mechanisms for major infrastructure projects;Techniques used for gathering, evaluating and summarizing project information in preparing records and reports;Management, personnel and ethical practices as applied to facilities and project operations.City, state, and federal regulations, codes, and ordinances pertaining to public works engineering and construction;Technical aspects of civil, mechanical, electrical, structural and geotechnical engineering designs and specifications, financing, estimating and budgeting, including calculating overhead, design and construction costs; andPreparing construction contract documents, including engineering plans, specifications and estimates.Ability to: Work cooperatively with City staff, members of the public, elected officials, and project stakeholders to move projects to completion in accordance with the goals of the City;Facilitate teams formed for the purpose of moving specific projects forward to completion;Provide technical oversight of project design and construction;Supervise employees with a positive leadership approach;Monitor budgets during all project phases, taking impactful steps at appropriate junctures in the management of the project to ensure the project is completed on time and under budget;Apply professional management analysis principles to the design and construction of infrastructure projects;Interpret and effectively apply governmental policy intent and/or specific regulatory provisions to general and specific conditions;Evaluate, plan and establish a proper sequence of action for responsible personnel to accomplish goals;Provide formal and informal verbal and written information and advice to a wide variety of people and officials;Persuasively and ethically communicate ideas and assert a point of view in complex or controversial situations;Operate modern office microcomputer and telecommunications equipment and systems;Exhibit and instill in subordinates a high public service priority in contacts with the public and others encountered in the work;Apply principles of equal opportunity, affirmative action and the Americans with Disabilities Act in managing personnel and service functions;Get along with others and be part of a team; andDemonstrate excellent communication skills, including public presentations and written communications of all types.

MINIMUM QUALIFICATIONS

Combined training and experience which demonstrates that a person has obtained the required knowledge and is able to perform the work required (with reasonable accommodation, if necessary). Graduation from an accredited college or university with a bachelor’s degree in Civil Engineering, Construction Management, or other related field and five (5) years of full-time experience in capital projects management. Experience is important and candidates demonstrating a successful multi-project portfolio of successfully-managed projects may substitute experience for formal education. Candidates must demonstrate experience involving successful interdepartmental and interagency coordination. A valid Washington State driver’s license is required and must be obtained prior to date of appointment or another date set by the City. Professional Engineering license in the State of Washington is required.

SUPPLEMENTAL INFORMATION

The City of Bremerton is committed to integrating diverse perspectives into our workplace culture and encourages our employees to bring their whole, authentic selves to work. We strive to create a diverse team that allows us to effectively connect to the community we serve.Applicants can apply on-line at http://www.BremertonWA.gov/169/Current-Jobs, or application packets may be obtained from the Human Resources Department, Cobweb, or by calling (360) 473-5348.Required Application Materials: City application is required, a resume is optional. Incomplete application packets will not be considered. Required application materials must be returned to the Human Resources Office by 5:00 p.m. on the closing date. The City of Bremerton is NOT responsible for errors of any kind with faxed or e-mailed application packets. Original signature is required on paper application forms. It is the responsibility of the applicant to carefully list all pertinent experience and training. First review of applications – February 3Appraisal of Experience and Education/Training: At this initial review, application packets may be evaluated entirely on the basis of information you provided in the completed City application form. Applicants should include all relevant information on the City application. Applicant’s education, training, and experience will be assessed. The top qualifying candidates will be invited to participate further in the examination process. Meeting or exceeding qualifications does not guarantee the applicant will be invited to participate in the oral examination process.Oral Examination: A panel will evaluate the applicant’s training, experience, and ability to perform the job.Veteran’s Preference: Veterans, who have passed an examination, shall be entitled to preference pursuant to Chapter 41.04 RCW.NOTE TO APPLICANTS WITH DISABILITIES: Applicants with disabilities who will need special accommodation for examination must advise Human Resources no later than one (1) week prior to the scheduled examination so that appropriate arrangements can be made. (360) 473-5348.LEGAL and REGULATORY EMPLOYMENT CONDITIONSBenefits and Additional Compensation: Employer contributions to the State Retirement System pension plan; 15 days of paid vacation per year front loaded and pro-rated based on hire date (increases to a maximum of 25 days per year after five years); 11 paid holidays per year; one paid floating holiday of your choice per year; 12 days of paid sick leave; hybrid remote work/telecommuting upon management approval; 4% deferred compensation ($193.16 – $235.34 semi-monthly) in addition to salary; wellness program; employee assistance program; authorized relocation expenses are negotiable; and medical, dental and vision coverage. For additional information, click here. Fair Labor Standards Act: The position qualifies for exemption from the Fair Labor Standards Act minimum wage and overtime provisions under the Act’s Administrative Employees exemptions. Representation: The classification is exempt from the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589. Civil Service: The classification is not included in the City’s Civil Service System. Appointment and Removal Authority: The position is filled by appointment by the Department Head. Removal is by action of the Department Head in conformance with Human Resources Policies. This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with the approval of Human Resources, as the needs of the City and requirements change. Equal Employment Opportunity StatementIt is the policy of the City of Bremerton to offer equal employment opportunity to all individuals. The City of Bremerton will administer all actions with respect to employment practices in compliance with federal, state and local laws, and will not discriminate in any employment practice on the basis of age (40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of any physical, mental or sensory disability. ADA StatementThe City of Bremerton does not discriminate on the basis of disability in programs and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs, services and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided. The City of Bremerton is proud to be an Equal Employment Opportunity Employer committed to a diverse workforce.