Executive Assistant – Technology Group

Job Brief

We have a vacancy of Executive Assistant – Technology Group in our company, Federal Reserve Bank of New York. This vacancy is based in New York NY. Please go through the job detail mentioned below.

Position Title: Executive Assistant – Technology Group
Company: Federal Reserve Bank of New York
Work Type: Full Time
City of work: New York NY
Salary:
URL Expiry: 2022-08-25
Posted on: jobsintelecom.net

Job Detail

Company

Federal Reserve Bank of New York

Working at the Federal Reserve Bank of New York positions you at the center of the financial world with a unique perspective on national and international markets and economies. You will work in an environment with a diverse group of experienced professionals to foster and support the safety, soundness, and vitality of our economic and financial systems. It is a challenge that demands the skills of a financial service professional and the intelligence of an academic—all combined with a passion for public service.

The Bank believes in work flexibility to balance the demands of work and life while also connecting and collaborating with our colleagues in person. Employees can expect to be in the office a couple of days per week as needed for meetings and team collaboration and should live within a commutable distance.

What We Do:

Oversight and Business Operations (OBO) within Technology Group will drive continuous improvements to process and standards to ensure the Technology group meets its stated goals and objectives. Manages administration and provides oversight across all processes in TG (e.g., portfolio management, SDLC, change management, etc.), leveraging KPI’s and metrics to measure process effectiveness and performance.

Centrally manages all business operations including administration, logistics, and communications. Responsible for vendor performance, maintaining vendor relationships, and negotiating / securing contracts that benefit the entire enterprise. Centrally manages the procurement, reporting, and compliance of all technology assets including endpoint, cloud, enterprise & telecom. Manages the technology budget and manages line one and line two technology risk for the Bank.

Expected outcomes include maximizing the efficiency, effectiveness, and consistency of the operational support functions of the Bank to enable superior technology performance and outcomes and effective oversight and compliance to ensure TG processes run as intended.

Your role as an Executive Assistant:

The Administrators in this role coordinate and oversee office administrative tasks while providing an extensive level of administrative support to Senior Leaders of the assigned TG function as well as Directs and their Staff. This includes, but is not limited to, all general administrative work such as calendar management, event management, organizing the work unit essentials, travel arrangements and vouchers and purchase orders.

• Manage and coordinate complex schedules and calendars, identify potential conflict, and work collaboratively with internal and external counterparts to resolve
• Plan and coordinate meetings, conferences, or other special events, both onsite and offsite
• Manage conference room bookings and work with colleagues to resolve scheduling conflict
• Prepare domestic and international travel arrangements, itineraries, and expense reports
• Develop spreadsheets, tables and charts as needed for tracking and informational purposes
• Compose and proofread correspondence and support briefing materials and presentations
• Create and update organizational charts in Visio and update floor plans in PowerPoint
• Monitor and reconcile FedEx invoices
• Process and track purchase orders and manage the area’s inventory of office and pantry supplies as well as maintain area pantry
• Provide back-up support to other Administrative Assistants within the Technology Group
• Ad-hoc assignments and projects, as necessary

Job Requirements

• Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ability to manage multiple assignments, meet deadlines, coordinate multiple calendars and schedule a high-volume of internal and external meetings; work independently and follow through to resolve day-to-day administrative matters
• Ability to appropriately interact with all levels of management, including high-level official contacts and visitors
• Excellent judgment and discretion in handling sensitive data and confidential information
• Ability to effectively work in a virtual environment and provide back up support to the Group’s administrative support services team
• Ability to work with minimum supervision and guidance, excellent prioritization and organizational and skills
• Excellent at leveraging technology, including, proficiency in MS Office (Word, Excel, PowerPoint, Visio and Teams) and other Bank applications used by the Administrative Team, such as Workday and SharePoint

Touchstone Behaviors set clear expectations for leading with impact at every stage of our careers and aspire to achieve in our continued growth and development.

Communicate Authentically: Empathetically engage one another with direct and transparent dialogue and listening. Actively discuss viewpoints with respect and compassion in a timely and candid manner, taking into account verbal and nonverbal cues. Ask questions, learn from each other, and share information widely to move the Bank’s work forward.

Collaborate Inclusively: Inspire a diverse and inclusive environment that empowers others to contribute meaningfully. Intentionally bring a diverse set of people together to achieve positive business results.

Drive Progress: Grow and adapt to changing priorities in the Bank. Experiment with new concepts and take appropriate risk to drive innovation. Remain curious and action oriented, navigating through ambiguity and uncertainty to drive outcomes.

Develop Others: Equitably champion, mentor, and develop others to grow professionally. Demonstrate vulnerability and empathy to create a trusted environment.

Take Ownership: Establish an environment of action and excellence by holding self and others accountable to execute to the highest standard.

Benefits:

Our organization offers benefits that are the best fit for you at every stage of your career:

• Fully paid Pension plan and 401k with Generous Match
• Comprehensive Insurance Plans (Medical, Dental and Vision including Flexible Spending Accounts and HSA)
• Subsidized Public Transportation Program
• Tuition Assistance Program
• Onsite Fitness & Wellness Center
• And more

The Federal Reserve Bank of New York is committed to a diverse workforce and to providing equal employment opportunity to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.

The successful candidate must be fully vaccinated against COVID-19, and receive a booster shot within 30 days of being eligible to do so, unless the Bank grants an exemption based on a medical condition or sincerely held religious belief. 

This is not necessarily an exhaustive list of all responsibilities, duties, performance standards or requirements, efforts, skills or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Administrative/Clerical

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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