Facilities Project Coordinator

We are looking for an experienced Facilities Project Coordinator to oversee all building-related activities in conjunction with our full-time Facilities Manager and Facilities Maintenance staff members who oversee our current portfolio of 20 commercial office buildings. You will be responsible for preserving the good condition of infrastructure and ensuring that facilities are safe, clean, well-functioning and maintaining a professional presentation.

Duties:

• Review, plan, estimate, and schedule work assignments on facility maintenance, site improvements, modification of facilities, and/or new construction projects.
• Assist in the development of formal project specifications for bid purposes and review bid specifications to assure their thoroughness and accuracy in relation to approved plans.
• Planning and coordinating, in conjunction with our Facilities Manager, all installations and refurbishments including but not limited to telecommunications, HVAC, electrical, plumbing, roofing, framing, drywall, paint, flooring, etc.)
• Coordinate and submit payment applications for projects to assure the timely payment of work completed according to established policies and procedures
• Coordinates site visits and pre-bid, pre-construction conferences, and attend job meetings as required
• Prepare reports, maintain project records, and ensure compliance with current standards, codes and ordinances
• Coordinate with facilities staff (custodians, technicians, groundskeepers, office managers, etc.) and external contractors
• Control activities like parking lot allocation, waste disposal, building security, etc.
• Perform other related duties as assigned

Requirements:

Experience:

• Any combination equivalent to: Graduation from a two or four year college program relating to construction management, or related area of specialty and two years of experience in construction/maintenance specification writing and/or preparation and experience in building construction
• Proven experience as facilities project coordinator or relevant position

Ability To:

• Read and interpret construction documents, blueprints, plans and specifications.
• Current with construction methods, costs and cost estimating.
• Well-versed in technical/engineering operations and facilities management best practices
• Use appropriate safety precautions and procedures
• Maintain effective working relationships with those contacted in the course of work, including architects, consultants, contractors, and existing facility staff
• Produce oral and written reports as needed
• Meet schedules and time lines