Fiscal Services Specialist

The Judicial Council of California supports California’s court system, the largest in the nation, serving a population of more than 39.5 million people— about 12 percent of the total U.S. population. Our mission includes a commitment to providing fair and equal access to justice for all Californians. The Judicial Council of California is accepting applications for the position of a Fiscal Services Specialist in the Accounts Services – Accounts Payable unit for the Branch Accounting and Procurement (BAP) office.

Under general supervision, the Fiscal Services Specialist independently provides Accounts Payable support for Information Technology and Facilities Services offices that includes, but is not limited to, auditing invoices to ensure compliance with established JCC policies and procedures, creating vouchers for the audited invoices, distributing invoices to the appropriate expense account codes either manually, or liquidating it from an open encumbrance (purchase order or contract). The incumbent will be attaching invoices and relevant supporting documents to the voucher for warrant issuance; creating journal vouchers to correct expenditures, the original invoice, and associated documentation for the correction; providing accounts payable related guidance and assistance to assigned offices. This position will be researching and resolving vendor and payment related issues including other duties as assigned.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The successful candidate will be expected to work in the San Francisco or Sacramento office. Hybrid (in-office/remote) schedule for 2022.

• FI$Cal- utilities-interface upload.
• Audits utility invoices for proper supporting documentation and accuracy and communicates invoice discrepancies to the approver.
• Reviews and analyzes utility invoice upload sheet for proper account coding and correct spreadsheet format.
• IT invoice processing in FI$Cal.
• Audits invoices for contract and JCC policies and procedures compliance, accuracy, validity, and signatory authority.
• Verifies chart field coding for correctness and ensures availability of funding on the associated contract or purchase order.
• Month-end and year-end activities.
• Follows up with office liaisons on invoices pending their review and approval and ensures all approved invoices are not on hold and are approved by SCO.
• Researches and resolves budget check and matching exception errors.
• Researches and resolves payable related issues.
• Other Accounts Payable duties.
• Reviews prepayment requests for proper supporting documentation and enters the approved request for check-issuance.
• Monitors, expenses, and offsets paid prepayments.

Two (2) years of experience performing accounting operations work such as processing invoices and claims, document review and other related work.

OR

Associate’s degree, preferably in accounting or business-related field. Additional directly related experience and/or education be substituted on a year-for-year basis.

Desirable Qualifications:

• Experience performing accounts payable work such as auditing and processing invoices, and liquidating invoices from the purchase order/encumbrance.
• Knowledge of governmental accounting principles and procedures.
• Knowledge of automated accounting systems and PC applications including MS word and excel.
• Should possess strong organizational skills, the ability to work in a team environment, initiative, and dependability, including excellent attendance.

As a condition of employment, employees must provide proof of full vaccination against COVID-19 or undergo weekly COVID-19 testing. Proof of vaccination, if submitted, must be received before the start date. If you have questions about these requirements, you confidentially submit them to Human Resources at [email protected].

Additionally, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Sunday, 31, 2022. This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

$5,012.00 – $7,016.00 per month
(Starting salary will be $5,012.00 per month)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

The Judicial Council of California Is an Equal Opportunity Employer.