International Data Protection Coordinator

Location: Any MSF Office*

Contract: Full time, permanent position

Reporting to: International Privacy Board Chair and Deputy to the Secretary General

Start date: ASAP (July 2023)

Deadline to apply: 14 May 2023

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international humanitarian aid organisation that provides assistance in more than 70 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of race, religion, creed, or political affiliation.

MSF International is the legal entity that binds MSF’s sections, associations and other offices together. Based in Geneva, MSF International provides coordination, information and support to the MSF movement, and implements international projects and initiatives as requested.

II. DATA PROTECTION INITIATIVE

MSF processes personal data, including medical data, HR data, donor data and communications data on a large scale. As the MSF Movement includes offices all over the world, personal data is also transferred across borders between MSF entities on a regular basis.

As a humanitarian organisation, MSF has an ethical duty, as well as a legal obligation, to ensure that Personal Data is appropriately protected throughout its lifecycle and is treated in accordance with humanitarian principles and the rules of medical ethics where applicable. In May 2017, international MSF Data Protection project was started through the creation of a GDPR Steering Committee, whose role it was to guide the MSF Movement to ensure that MSF meets its data protection obligations under the European General Data Protection Regulation (GDPR). The position of International Data Protection Project Coordinator was created in this context but has evolved into a much wider role covering coordination between MSF entities and liaison with the different platforms and business lines to ensure a coherent and comprehensive approach to protecting personal data across the Movement on a global level.

III. PLACE IN THE ORGANISATION

The International Data Privacy Coordinator reports to the International Data Protection Board in respect of its coordination function, and to the Deputy to the Secretary General in respect of its function as DPO for MSF International. The Coordinator manages the International Privacy Coordination Office and chairs the International Data Protection Group.

IV. MAIN RESPONSIBILITIES

Head of International Privacy Coordination Office (IPCO)

The International Data Protection Coordinator will manage IPCO and be responsible for ensuring that the Office delivers on its responsibilities, which include:

• Movement-wide Coordination, Data Protection Support and Internal Communications: IPCO is the primary internal point of contact for the MSF Movement for all data protection-related matters and ensures that all queries received are addressed either by IPCO itself, or by the person most qualified to respond within the Movement. IPCO also ensures that MSF Entities are informed about key data protection matters, relaying important information to Sectional and International Project Focal Points through regular newsletters. IPCO also provides guidance, briefs, reports, presentations and/or webinars on data protection matters of a specific or general nature, be it in line with the MSF Data Protection Baseline or at the request of the Data Protection Focal Points, International Platform Coordinators of other relevant stakeholders, or where deemed appropriate by the International Privacy Board.
• Movement-wide Monitoring: As Personal Data is shared between MSF Entities on a regular basis, monitoring of the application of the MSF Data Protection Baseline within such Entities is required, and it is IPCO that ensure that such monitoring is carried out and to produce an annual data protection report.
• Global Policy and Process Development: IPCO is currently working on the development of a global data protection framework to ensure a coherence and consistency of approach to data protection across the MSF Movement.
• DPO Function for MSF International: the DPO function for MSF International as a legal entity is also assured by IPCO and is defined by the terms of the GDPR and Swiss Data Protection Laws.

In addition to the above, the International Data Protection Coordinator will also be responsible for the following tasks:

• Strategic Plan: In consultation with IPCO and other internal stakeholders, the International Data Protection Coordinator will be responsible for identifying the key priorities for IPCO and developing strategies for moving forward on such priorities within a multi-year strategic plan. The Coordinator is held accountable on progress of projects and activities by the Board.
• Team Management: The International Data Protection Coordinator is the line manager for all members of the IPCO Team and is responsible for managing the team, addressing staff concerns and carrying out staff evaluations in accordance with MSF International practices.
• Budget Management: The International Data Protection Coordinator will be responsible for managing the IPCO budget in accordance with MSF International practices.

Liaison with other Departments

The International Data Protection Coordinator is responsible for liaising with key internal stakeholders including (but not limited to) the Health Data Protection Focal Point, Information Systems Management Coordinator, Shared IT Services Focal Point and Intersectional Legal Department to ensure a coherent and integrated approach to data protection among such stakeholders.

International Privacy Board Coordination

The International Data Protection Coordinator is also responsible for organising and minuting quarterly meetings of the International Data Protection Board and for ensuring that the Board is kept abreast of all key developments regarding international data protection within MSF.

International Data Protection Group Coordination

The International Data Protection Coordinator is responsible for organising, chairing and minuting monthly meetings of the International Data Protection Group, whose role it is to share and develop data protection knowledge, expertise and awareness throughout the Movement’s Data Protection network, to identify shared data protection challenges and propose mitigation measures, and more broadly to support all MSF Entities in their data protection efforts

V. Job Requirements

Education

• Master’s degree or equivalent in Business Administration, Law, IT or other academic field related to humanitarian administration, privacy or data protection

Experience

• At least seven years’ professional experience, of which two involving a managerial function
• Strong and demonstrable experience in project management and/or change management in complex and/or multinational settings
• Working knowledge of data protection, privacy, GDPR, and willingness to continue professional education in the field.
• Knowledge and understanding of MSF or similar organisation and particularly of intersectional collaboration
• Experience working with MSF is desirable

Skills

• Sensitivity and ability to work effectively with a variety of different people in different departments and contexts, and to work with multidisciplinary and multicultural teams
• Strong people skills, diplomacy, persuasion and negotiation ability
• Strong team focus and team building ability
• Proven project management expertise
• Strong organizational skills and ability to adapt to a unique environment
• Pragmatic approach and attitude geared towards practical implementation
• Independence, impartiality and ability to raise questions and concerns with ease
• Excellent mastership of the English language (written and oral); other languages commonly used in MSF are an asset
• Genuine interest in, understanding of, and commitment to the humanitarian principles, social mission, operations, and challenges of MSF

Only shortlisted candidates will be contacted.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

How to apply

https://msf.recruitee.com/o/international-data-protection-coordinator