National Information Management Officer

Position Title: National Information Management (IM) Officer

Duty Station: IOM Philippines Country Office (Manila)

Classification: National Officer, Grade NO-A

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 05 October 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.

IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission in the Philippines and direct supervision of the Head of Programmes in Manila, the successful candidate will perform the following functions under the “CAPACITY BUILDING SUPPORT TO THE PHILIPPINE GOVERNMENT FOR IMPROVED EMERGENCY PREPAREDNESS AND RESPONSE” Project, and any relevant follow-on projects.

Core Functions / Responsibilities:

• Coordinate and monitor the implementation of IOM Displacement Tracking Matrix (DTM) activities and field assessments, involving multi-layered data collection techniques to gather timely information about displacement, population mobility, movement flows and returnee assessments.
• Participate in the enhancement of the Department of Social Welfare and Development’s (DSWD) Comprehensive Assistance for Disaster Response and Early Recovery Services (CARES) Information System.
• Conduct trainings and hands-on activities on the Operations and Maintenance (O&M) of the IOM Biometric Registration and Verification (BRaVe) System and DTM
• Develop monitoring tools and data collection tools/templates for efficient disaster reporting for the Department of Human Settlements and Urban Development (DHSUD).
• Lead the project team in maintaining disaster incidents and other databases as necessary.
• Promote data readiness and common data repository.
• Undertake duty travel as required related to project implementation and monitoring.
• Perform other duties that may be assigned.

Required Qualifications and Experience

Education

• Master’s Degree in Information Management, Computer Science, Social Sciences or a related field from an accredited institution; or
• University degree in the above fields with two years of relevant professional experience.

Experience

• Experience in coordination of information flows and data management including collecting, storing, verifying, validating, processing, and analyzing data to generate information products.
• Prior work experience with IOM or the UN system is an advantage.

Skills

• Excellent qualitative and quantitative data analysis skills and demonstrated ability to produce high quality reports.
• Strong computer skills – basic web design and database management, experience of GIS Software is an advantage.
• Strong command of Microsoft Package
• High interpersonal skills (in dealing with colleagues and the community) is a must.

Languages

For this position, fluency in English and Filipino is required.

Knowledge of a second official UN language is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism:demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.

How to apply

In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page), a résumé highlighting the required education and experience, and a duly completed IOM Personal History Form. To access the form, please visit this link(four pages).

Interested candidates are invited to submit their applications via [email protected] not later than 05 October 2023. Position title and VN Number (VN 2023 030 – National Information Management Officer) should be specified in the SUBJECT field.

Only shortlisted candidates will be contacted.