Office Administrator Keauhou Shopping Center

Responsibilities (Essential Functions):

• Maintains and delegates the general flow and execution of administrative processes for the property in the management office.
• Supports General Manager in all areas of property management administrative and lease administration activities.
• Manages property management operations contracts, project coordination, financial reports, and document file systems.
• Manages all aspects of accounts payable and accounts receivable processing.
• Prepares various routine reports including sales, accounts receivable and insurance reports.
• Assists Specialty Leasing Manager with administrative tasks i.e. processing checks, coordinating agreements, tenant communication, setting up and maintaining displays and assuring compliance of tenant and licensee rules and regulations.
• Acts as delegate for issuing and interpreting property’s operating procedures and policies.
• Point of contact for contractors.
• Assists in guest concern situations.
• Coordinates various human resource activities for associates.
• Answers office phones and greets incoming guests.
• Interfaces with retailers, community groups and vendors in coordination of marketing and leasing activities.
• Types correspondence, contracts, reports, lease documents forms, handbooks, etc.
• Equipment and contract management for office machines, fleet program, telecom systems, supplies, etc.
• Performs such other duties as be assigned.

Skills (Desired Abilities):

• Strong verbal, written, analytical and interpersonal skills.
• Excellent computer skills.
• Ability to interface in a professional manner with customers, contractors, tenants, and the public in a fast paced environment.
• Multi-tasking, prioritizing and time management skills.

Qualifications (Education and Experience):

• High school diploma or GED
• Able to lift up to 10 pounds, deliver correspondence to stores, and assist with merchandising set-ups.
• Two years professional experience performing office support.

Washington Prime Group offers:

• Competitive salaries and comprehensive benefits including health, dental, 401k with no vesting schedule, and paid time off
• On-going learning opportunities within a rewarding work environment
• Career experiences that can span different WPG departments and functions with opportunities for personal and professional growth

Washington Prime Group is committed to fostering, cultivating and preserving a culture of diversity and equality. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our associates bring to their work represents a significant part of not only our culture, but also, our reputation and our company’s achievements.