Project Coordinator

For over 35 years, Yorktel has been the video managed services partner around the world for some of the largest business and government agencies. With over 10,000 video systems under management worldwide – more than any other video communications service provider – Yorktel has the proven expertise and global reach to deliver enterprise-quality visual communications.

Yorktel is currently seeking a Project Coordinator. The Project Coordinator is a team member of the Project Management Organization of York Telecom Corporation. The Project Coordinator will apply his or her office knowledge, experience, interpersonal skills and administrative techniques to support the project management team. Support to be provided includes customer follow-up, information collection, creation of room profiles, opening and updating service orders, data entry, attendance in meetings with or in lieu of a Project Manager, recording and distribution of meeting minutes and preparing material order requests, track shipments to sites.

Roles and Responsibilities

• Responsible for coordinating all internal and external tasks to coordinate customer system installations and room relocations
• Responsible for receiving and distributing incoming emails to Project Management staff daily
• Provide support for Operations Leadership activities including taking and distributing meeting notes and follow-up activities as requested
• Support Project Managers on all assigned open projects
• Work cooperatively with all Operations Business Units including assisting in backfill resource assignment
• Work effectively with other departments including, Purchasing, Accounting, Engineering, Production and Logistics to ensure successful completion of assigned tasks
• Assist Field Resources Management and Customer Service teams in the coordination of customer Preventative Maintenance visits
• Provide Main Office phone line coverage as necessary
• Submit requests to Human Resources in the creation and submittal of Visit Request letters for client locations requiring security clearance
• Knowledge of and adherence to York Telecom policies and procedures
• All other duties as assigned

Skills and Abilities

• Excellent customer service and interpersonal skills
• Excellent time management, organization, and communication skills
• Ability to participate as a team member and assist other team members as required
• Ability to multitask and prioritize
• Ability to work with others or independently, while maintaining a professional manner
• Always present a professional appearance
• Microsoft Office Suite
• Project Coordination / Project Management Training a plus
• Smartsheet

Additional Requirements

• Ability of lift and carry objects up to 25 lbs.
• Frequent sitting, standing and walking
• Limited weekend and/or night work or on-call may be required
• Limited domestic travel requiring multi-night stays within and at times outside the local work area
• Valid U.S. driver’s license is a requirement and must have a positive driver’s abstract
• Must be willing to complete background checks and drug tests as required by current or future contracts

Join us and you will enjoy an excellent salary and benefits package, including 401k and Flex 125 plans.

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, Genetic information and testing, family and medical leave, sexual orientation and gender identity or expression, protected veteran status, or any other characteristics protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.