Project Coordinator

Who we are

Coastal Fiber provides engineering, splicing, testing and construction services to the telecommunications industry throughout the Mid-Atlantic. Our full range of services includes surveying, route design, permitting, splicing, specialized fiber optic testing and aerial and underground construction and installation. Our team of experienced professionals provide the turn-key solutions and services required to complete your fiber optic projects on time and on budget.

We are also fully set up to maintain and support your network 24/7/365. Our crews are on call 24 hours a day, every day to provide emergency restoration services when you need us most.

What we expect

Job Description

The Project Coordinator reports to the Operations Supervisor. This position provides support to multiple Project Managers, in addition to supporting a variety of office administrative functions.

Specifically, you would be responsible for performing the following tasks to the highest standards:

• Creating job folders, electronically and hard copy
• Maintaining quotes and purchase orders in Project Management computer system (Viewpoint)
• Documenting customer deliverables: slack data, daily updates, fiber usage reports, redlines/as-builds
• Performing billing functions, including tracking billing statuses, tracking pending purchase orders, completing time & material and unit billing
• Permitting, as needed
• Overseeing daily Timecard management to include verifying employee time punches to the schedule/GPS and ensuring proper job coding
• Performing office administrative duties to include but not limited to opening mail, routing Accounts Payable invoices, stocking office supplies and calling in support for printers/scanners/computers as needed
• Monitoring and tracking vehicle maintenance
• Monthly reporting of American Express expenses
• Accepting deliveries, collecting and routing package slips

SKILLS:

• Effective internal and external communications skills, attention to detail and high level of accuracy in their work
• Ability to work in a fast-paced environment, balancing the support to multiple Project Managers
• Exceptional organization, prioritization, and time management skills
• Ability to meet productivity standards and complete work within established deadlines

REQUIREMENTS:

• Associates Degree in business or related field, preferred but not required
• 1-3 years Operations Administrative support, Utility/Telecommunications experience, preferred but not required
• Ability to exercise mature judgment and suggest the appropriate action when working with employees, management, or customers
• Ability to utilize with proficiency – Outlook email, Microsoft Word, Excel, and Adobe Acrobat
• Ability to carry out duties otherwise assigned by management

What we offer

Your benefits will include a competitive compensation plan and paid time off benefit. After 90 days you may enroll in Coastal Fiber LLC., Health & Welfare benefit plans, depending on eligibility. As well as a 401K Savings Plan, with company match. We look forward to reviewing with you the specific benefits you would receive as a Coastal Fiber LLC., employee. The above information is provided as a highlight of the major benefits offered to most full-time team members, this is not a summary plan description or official plan document.

EOE/AA/Disabled/Veterans

Job Type: Full-time

Pay: $24.00 – $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Overtime

Education:

• High school or equivalent (Required)

Experience:

• Project Coordinator: 1 year (Preferred)

License/Certification:

• Driver’s License (Required)

Work Location: One location