Project Coordinator

Job Title: Project Coordinator

Reports To: Department Manager

Promotes To: Project Manager

PAY: $28-32/hr based upon experience

Overview:

FieldLink is a network infrastructure staffing company helping people find rewarding careers in the Telecom and Low Voltage Industry. We specialize in customized staffing partnerships with industry leading integrators responsible for large commercial projects and government contracts nation-wide.

We are hiring for Project Coordinator to work in the Sterling, VA area. This is a contract-to-hire with the potential for a direct-hire and offers career growth working for a leading network infrastructure integrator. This role is an in-person/on-site position

Job Summary:

The Project Coordinator is the administrative person for assigned project(s). The Project Coordinator ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company’s requirements, including but not limited to, safety, quality, management, and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals.

Job Responsibilities:

• Perform assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing.

• Self-manage assigned workload distribution.

• Monitor, record and report project/job administrative progress and project/work related quality and safety issues and provide periodic reports on status to assigned supervisor.

• Effectively coordinate and maintain all project financial documents, software system inputs and related billing/invoicing issues per Company policies and procedures.

• Monitor, record and report project/work related quality and safety issues to assigned supervisor.

• Act as the project administrator for interface with customer representative(s).

• Create, develop, implement, and revise project process improvement(s).

• Other responsibilities as assigned.

• Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.

• Manage calendars, schedule meetings, and arrange travel itineraries, management of daily office activities.

• Assist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses, and Subcontractor costs that roll up into monthly Program reports.

• Review project site expenses.

• Screen telephone calls, resolve routine and complex inquiries. Tracking vacation & time off requests, maintain attendance database for Program employees.

• Interact and track program level billing, reporting and metrics (SPI’s, KPI’s, CPM)

• Maintain, check and revise program level dashboard reports due to client.

• Prepare & maintain daily reports for purchasing manager. Verify purchase orders for accuracy. Open and sort incoming mail.

• Able to create, correct and revise complex Excel spreadsheets, tables, charts, and graphs.

• Schedule and help manage weekly and monthly meetings.

• Support document control, spot check and maintain accuracy and delivery to our customer.

• Conduct audits to ensure vendor/subcontractor compliance. Review invoices for accuracy and assist preparation for payment (supporting role)

• Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts)

• Maintain program level dashboards, input, data acquisition, collection

Job Requirements:

· High School diploma or GED equivalency.

· Construction, field service, telecom or low voltage project coordination experience – Required.

· Must have some experience in customer interface, such as liaison between the customer and the Company.

· Minimum of two (2) years of experience in a related telecommunications or construction administrative position.

· Microsoft Office (Word, Excel, and MS Project) Proficiency – Required

· Must be able to manage multiple tasks/projects simultaneously.

· Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks, and manage these for project final record keeping and audit.

· Travel to project sites 1–3-day trips may be required on quarterly frequency, based on program level requirements of our customer

Job Type: Full-time

Pay: $28.00 – $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift

Work Location: On the road