Project Coordinator, PMO

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company’s mission, vision, and values.

OUR MISSION: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION TITLE: Project Coordinator, PMO

CLASSIFICATION: Non-Exempt

POSITION OVERVIEW:

ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, Technology, and Engineering. Our customer centric approach has ensured long term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset ensuring that their safety, well-being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our Communities.

ADB is seeking a Project Coordinator to provide high level administrative support for a wide variety of utility construction projects within our Program Management team. This role is critical to the overall success of our various large scale telecommunications construction projects Nationwide. The ideal candidate will have advances level administrative knowledge, a high level of attention to detail, with a strong work ethic and ALL IN attitude to achieve results.

ROLES AND RESPONSIBILITIES:

• Provides high-level administrative support within the Program Management team, including but not limited to, reporting, permitting, billing, locating, scheduling meetings, tracking, etc.
• Collect, track, analyze, and report on various items within multiple customer systems as requested
• Ability to use various Project Management tracking tools and systems; can create large and semi-complex Excel spreadsheets with formulas, pivot tables, etc. and regularly update customer information with a strong level of attention to detail and accuracy
• Supports the closeout process of various projects; can gather data for the PMO and Construction team to support the invoicing and collecting financial process of Project Management
• Ability to support the leadership team with the Change order process; communicates directly with the internal leadership team and gathers information and details needed
• Professional ability to communicate directly with customers, vendors, and subcontractors
• Basic understanding of project financials to support the PMO team including invoicing, collections, WIP, JCR, etc.
• Proficient knowledge and ability to read construction prints and understand pricing units
• Supports multiple levels of leadership including Direct Supervisor, Project Managers, Executive teams, etc. both in person and remotely utilizing various technology
• High level of interdependence; ability to influence desired outcomes and collaborate with multiple teams including Construction, Engineering, Technology, Accounting, etc.
• Accountable, Self-Motivated, and Self-Managed to complete tasks within deadlines provided; ensures processes are complete with a high level of follow through and follow up
• Performs other position duties when requested

SUCCESS FACTORS:

• A strong belief in ZERO- Being Safe 100% of the time is the expectation
• Alignment with company mission, vision, and values
• Strong work ethic with an ALL IN attitude
• Strong team player with the ability to adapt to diverse team members
• Ability to perform in a fast-paced work environment
• A high level of time management, accountability, and prioritization skills
• Self-motivated, goal- oriented, and driven to accomplish department goals
• Ability to be organized, problem solve, and be solution oriented
• Strong ability to influence desired outcomes by master relationship building
• High level of professionalism and customer centric approach
• Proficient with Microsoft Office (Power Point, Word, Excel, etc.)
• Prior experience utilizing PMO software/tracking tools required

WORK ENVIRONMENT:

• This position operates out of a temperature-controlled office environment or construction warehouse
• This role routinely uses standard office equipment such as laptop computers, copy machines, and smartphones

EXPERIENCE AND EDUCATION:

• 2+ years of administrative, data tracking, or project support experience within the telecommunications industry required
• Previous experience working in a construction environment required
• Bachelor’s Degree in Business or IT preferred, but not required
• High School diploma or equivalent required

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.