Receptionist – Front Desk – Administrative Assistant

Job Brief

We have a vacancy of Receptionist – Front Desk – Administrative Assistant in our company, SignaPay. This vacancy is based in Irving TX. Please go through the job detail mentioned below.

Position Title: Receptionist – Front Desk – Administrative Assistant
Company: SignaPay
Work Type: Full Time
City of work: Irving TX
Salary:
URL Expiry: 2022-08-17
Posted on: jobsintelecom.net

Job Detail

Position: Receptionist Version of: July 2022

Reports to: Director of Human Resources Direct Reports: None

Summary

Serves visitors by welcome greeting and directing appropriately. Notifies company personnel of visitor arrival. Maintains security of reception area and telecommunications systems.

Essential Duties

• Welcomes and directs guests appropriately, answers and directs calls as needed
• Maintains office appearance as neat and tidy, orders supplies and equipment as needed

Accounting functions

• Assists with check run by printing and mailing vendor payments as needed
• Assists with managing list of invoices and payments
• Balances accounts, checks that deposits have been made
• Sends reprogram requests on equipment order forms as needed
• Creates invoices for equipment orders and purchases made
• Sends lease paperwork to accounting department
• Files and maintains equipment order invoices monthly, corrects invoices as needed

Incoming and outgoing mail

• Creates all UPS labels as needed
• Check USPS mailbox and distributes mail to appropriate parties
• Handles all incoming UPS and FEDEX deliveries as needed
• Maintains postage machine, handles reloading

Inventory

• Performs monthly count of physical inventory
• Creates/maintains spreadsheet for accounting

Requires High School Diploma and a minimum of two years’ experience. Exceptional problem solving and deductive reasoning skills required. Strong verbal and written communication skills required. Must be able to perform research, organize data, and manage multiple priorities. Strong attention-to-detail is required. Teamwork and ability to multi-task essential to success.

Skills And Skill Level

• Bilingual (English/Spanish) – able to speak and write properly (desirable)
• Uses Excel to enter data into spreadsheet templates or uses simple formulas to calculate data
• Able to interpret data and recommend actions
• Demonstrates use of good deductive reasoning skills
• Effective time-management/prioritization
• Uses effective writing skills – acknowledging issues, concerns or complaints. Articulates the actions needed or taken to solve in words that are professional, courteous, clear and direct

Other Qualities

• Is punctual; has a reliable attendance record
• Sounds enthusiastic and competent when answering the phone
• Comfortable asking questions and probing for answers
• Seeks new assignments if ever there is “down time”
• Checks to ensure work is complete and accurate before finishing an assignment
• Seeks guidance when they are not sure how to handle a given situation
• Remains polite and calm, even when a caller is not
• Demonstrates eagerness to learn new things
• Able to work independently with minimal supervision
• Keeps an interested level of attitude

DFW’s Best & Brightest Companies to Work For (2019, 2020, 2021 Winner)

Top 10 places to work in DFW

Small financial services firm with an amazing team environment

Generous benefits package

401 K with employer match

Direct Apply