Secretary (Office Automation)

Job Summary

U.S. Department of Labor, is currently hiring on a vacant job post of Secretary (Office Automation) based in Birmingham England United Kingdom. Please read the job detail carefully before applying.

Job Title: Secretary (Office Automation)
Company Name: U.S. Department of Labor
Job Type: Part Time
Job Location: Birmingham England United Kingdom
Salary:
Job Link Expiry: 2022-12-30
Posted on: jobsintelecom.net

Job Detail

Summary

This position is located in the Mine Safety and Health Administration, Enforcement Mine Safety and Health, in the Birmingham District Office. The incumbent serves as the personal assistant to the District Manager, providing program and administrative support throughout a broad range of technical and administrative areas, as well as guidance and assistance to support staff in subordinate divisions and branches.

This position is outside the bargaining unit.

Learn more about this agency

Help Duties

As the primary assistant to the District Manager, the incumbent performs the following duties:

• Receives and reviews incoming correspondence, maintains control records, and gathers needed relevant material as necessary. Reviews incoming documents which effect the District due to their subject matter. Coordinates and tracks the status of ongoing District tasks and projects.
• Reviews documents and correspondence prepared by other Manager’s assistants for signature of, or requiring coordination with, the District Manager for conformance with regulations, grammar, format, and special policies of the agency.
• Receives and screens all visitors and telephone calls, provides primary phone coverage for the District office during office hours; exercises exclusive control over the calendar and schedules appointments and conferences; makes arrangements for travel, arranging schedules of visits, making reservations, assembles and organizes material for speaking engagements.
• Carries out special sensitive/confidential projects or assignments made by the District Manager that requires a high degree of tact and diplomacy or involves sensitive personnel issues or other matters that cannot be widely disseminated. Performs special research projects for the District manager which occasionally involve policy or operational matters.
• Screens and obtains information from various sources, analyzes and evaluates the information gathered and presents the findings in a clear and concise manner. Based on employee’s own knowledge of policy and procedures, makes recommendations to the District Manager based on the findings.
• Serves as assistant to the coordinators of high-priority areas such as Freedom of Information Act (FOIA) requests, accident investigations and 103(g) complaint processing.
• Represent the District Manager at conferences, seminars or meetings with MSHA on matters or subjects within the purview of the position or that have been specifically assigned.
• In the absence of the District Manager, assumes responsibility for ensuring that requests for action or information are made known to subordinate staff who can satisfy the inquiry/request.

Help Requirements

Conditions of Employment

• Must be at least 16 years old and a U.S. Citizen.
• Candidate required to obtain the necessary security/investigation level.
• Appointment to this position require a background investigation.
• Requires a probationary period if the requirement has not been met.

Required Proficiency: You must have a typing proficiency of 40 words per minute based on a 5-minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e., competitive/excepted). In some cases, you need to submit more than one SF-50.

Reference the “Required Documents” section for additional requirements.

Notification Concerning COVID-19 Vaccinations. As required by Executive Order 14043, Federal executive branch employees are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and to submit documentation of proof of vaccination or to be in the process of requesting an exception to the vaccination requirement before appointment or onboarding with the agency. The agency will provide additional information regarding which forms of documentation can be accepted and how you can request to be considered for a legally required exception from this requirement.

Currently, implementation and enforcement of Executive Order 14043 has been suspended pursuant to an injunction pending further litigation.

Qualifications

Applicants must meet the Specialized Experience Requirement and the Proficiency Requirement as described below: For the GS-08 Grade Level:

Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07, in the Federal service. Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. This experience have been gained either in the Federal or private sectors.

Specialized experience must include at least five (5) of the following:

• Prepare correspondence, memorandums, and other documents utilizing word processing and other automated systems with the correct grammar, punctuation, format, and style.
• Efficiently establish the workflow of administrative and clerical processes in an office.
• Construct, monitor, audit and control a proficient filing system.
• Schedule and coordinate travel, conferences, and meetings.
• Research, locate and gather imperative information for multiple reports, briefings, and conferences.
• Provide administrative guidance on office procedures.

There is no substitution of education for specialized experience for the GS-08 level.

In addition to the above, required proficiency for Office Automation (OA): You must have a typing proficiency of 40 words per minute based on a 5-minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.

Education

There is no substitution for education at the posted grade levels.

Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.

If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.

Additional information

Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor’s Telework Program.

Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services.

DOL seeks to attract and retain a high-performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility, and fairness so that all individuals can participate and contribute to their full potential.

All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company that be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor’s Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact the vacancy contact on this announcement.

Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

Department of Labor use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Additional information is available at https://www.opm.gov/policy-data-oversight/pay-leave/pay-and-leave-flexibilities-for-recruitment-and-retention/

Read more

• Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
<

Direct Apply

Something not right?
Report this job to us. https://jobsintelecom.net/report-job/