State of Illinois
Agency : Department of Human Services
Opening Date: October 17, 2022
Closing Date/Time: 10/28/2022
Salary: Anticipated Salary: $4,982 – $7,369 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for any degrees earned and a copy of any applicable professional licenses is recommended and should be uploaded to the Additional Documents section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-64-17639
Position Overview
The Division of Rehabilitation Services is seeking to hire a self-motivated, knowledgeable, ambitious, detail-oriented coordinator to oversee telecommunications and various operations for the Bureau of Disability Determination Services (BDDS) in Springfield. This position oversees the tele-communication for the bureau, to include telephones, IVR (1-800 toll-free number), fax machines, copy machines, and the eventual progression of VOIP. Also keeps up to date logs and monitors the distribution of keys for BDDS; writes new, renewal and amended contract documents and organizes and controls the programmatic bid process for BDDS; posts related fiscal data to the state accounting system (SAP); complies with Illinois Procurement Code Department of Central Management Services (DCMS), Department of Human Services (DHS), and Social Security Administration (SSA) rules and regulations; evaluates office equipment leasing and maintenance relationships; and liaison with building service providers and monitors the completion of building services vouchers. The Bureau of Disability Determination Services is responsible for disability determinations for all citizens of Illinois and is 100% federally funded and makes its decisions according to Social Security Administration rules and regulations.
Job Responsibilities
- Serves as the coordinator for telecommunications operations for the Bureau of Disability Determination Services (BDDS).
- Organizes, plans, executes, controls, and evaluates the employee identification operations for BDDS.
- Writes new, renewal and amended contract documents for medical consultants, contractual employees, and service vendors.
- Logs and monitors the completion of building services vouchers.
- Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
SPECIALIZED SKILLS: Of the one (1) year required experience, requires one-year (1) experience writing contracts, processing emergency procurements, small purchases, sole source procurements and in using Remedy and Bid Buy.
Preferred Qualifications
1. Two (2) years of professional experience in the principles of state/federal/private industry procurement to include sole source and emergency.
2. Two (2) years of professional experience writing, monitoring, and evaluating state/federal/private contracts, programmatic bids, proposals, master contracts, contractual solicitations, requests for proposals (RFPS), and invitation of bids (IFB).
3. One (1) year of professional experience working with telecommunication processes to include problem solving, monitoring billing, reporting issues, and assisting employees with telecommunication needs.
4. One (1) year of professional experience with security procedures, key logs, keeping a variety of logs and following rules and regulations set forth.
5. One (1) year of professional experience with building operations, maintenance/service agreements, and physical operations.
6. One (1) year of professional experience using computer software such as SAP, Excel, Word, Access, WC S and Bidbuy.
Conditions of Employment
- Requires the ability to bend at the waist, crawl and lift up to 50lbs with assistance.
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Requires ability to pass a federal employment background check. Individuals selected for positions with the Illinois Disability Determination Service (DDS) must go through a complete federal background investigation suitability determination by the Social Security Administration. Those individuals meeting the state requirements for employment must first complete the federal background investigation prior to their start date. This is necessary to determine whether an employee can be issued credentials in order to have access to the Social Security Disability data, records and systems. Further details will be provided during the preemployment background check process.
Work Hours: 8:00am – 4:30pm Monday-Friday
Work Location: 100 N 1st St Springfield, IL 62794
Division of Rehabilitation Services
Bureau of Disability Determination Services
Auxiliary Services/Communications Services/Business Services
Agency Contact: [email protected]
Job Family: Administration/Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
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As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
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A Pension Program
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Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
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3 Paid Personal Business Days annually
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12 Paid Sick Days annually (Sick days carry over from year to year)
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13 Paid Holidays annually, 14 on even numbered years
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Flexible Work Schedules (when available dependent upon position)
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10-25 Days of Paid Vacation time annually – (10 days in year one of employment)
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10 Weeks Paid Maternity/Paternity Leave
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Deferred Compensation Program – A supplemental retirement plan
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Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care
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Assistance Plan (DCAP)
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Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
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5% Salary Differential for Bilingual Positions
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Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:
https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor
(“OEIG”) or may be subject to a fine.)
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Quick Apply
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