Utility Relations Coordinator – WA / 2537

IND1
Welcome to Broadstaff! We are one of the industry’s most trusted staffing partners for all things Telecom – Wireless Infrastructure. With over 30 years of combined experience in Telecom, Energy and Technology, our team remains devoted to helping companies find great people and helping people find great jobs.

Broadstaff is excited to work with our client, a communications infrastructure expert in 5G, small cell, tower, and fiber.

Job Description:

The Utility Relations Coordinator is responsible for receiving documentation from various teams from within the company to support permit applications to utility, municipal, and other permitting entities. Reviewing this documentation and filing for appropriate permits needed to complete the construction job. Once submitted, payment, management, and tracking of these permits until completed and providing and follow-up to the permitting agencies that are necessary. Supports a team (Region, District, Area, or Functional group) with assigned tasks, projects and could include, but is not limited to, the following: correspondence, various administration tasks, tracking project deliverables, dates, and monitoring deadlines, providing regular and timely reports highlighting variances as they arise and managing office locations (supplies, meeting support).

Essential Job Functions

• Updates necessary tracking system(s) to ensure that status updates are maintained with complete accuracy, including third-party management systems.
• Creates and distributes correspondence relevant to the team, project, or program (internal and external).
• Assists with administrative preparation for various meetings.
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
• Provides ad hoc reports as requested.
• Provides additional administrative support as required.
• Prepare and submit for purchase orders and processing of contractor invoices Various Office management functions such as supply ordering, package shipment, office vendor coordination and payment (garbage, utilities, coffee, etc.).
• Event preparation & coordination
• Complete pole/conduit application forms to submit to various utilities (Telephone, Electric, Cable) and Cell Tower owners.
• Extensive use of various software, internet research for applying to utilities, co-ops, etc.
• Complete NODE Applications for power and equipment.
• Follow up with all municipal & utility offices on status of applications
• Receive, verify, and pay field survey and approved make-ready bills associated with conduit/pole applications.
• Follow-up after construction by submitting job completion forms to utilities.
• Keep accurate up-to-date records, files and contact lists to make all status information available.
• Complete special projects as assigned
• General office duties (filing, scanning, copying, other duties as assigned)
• Contribute to overall team effort and assist other directs of the Supervisor and Manager of the department

Education/Certifications

• High School Diploma or equivalent – required
• Associate degree or equivalent work experience preferred

Experience/Minimum Requirements

• 1-3 years in a general business environment with project coordination and/or administrative support experience preferred

Other Skills/Abilities

• Computer skills using Microsoft Office and ability to quickly learn a variety of new tracking and software programs
• Excellent organizational/administrative skills
• Strong interpersonal skills
• Strong Excel, Visio, Word, and PowerPoint skills
• Ability to thrive in a dynamic problem-solving environment
• Ability to multi-task in a fast-paced environment
• Customer service orientation with a strong problem-solving approach
• Strong communication skills
• Basic telecommunications experience/knowledge preferred

Broadstaff, LLC., provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification protected by federal, state or local laws.